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Privacy notice

Last updated 13 October 2026

This notice explains what personal information SOWMOS collects, why, who can see it, how long it's kept and the choices you have.

Contents

Who we are and how to contact us

SOWMOS is operated by Tony Wilson, The Spinney, Bar Hill, Cambridge, CB23 8ST, who is the data controller for the personal information described in this notice.

You can contact us about privacy at any time, without signing in:

What we collect and why

Depending on how you use SOWMOS, we collect:

Our lawful bases

Under UK GDPR we rely on:

Health information (PAR-Q)

Before attending classes you complete a health screening questionnaire (PAR-Q). This collects your answers to seven health questions, your full name and signature, and optionally your date of birth, an emergency contact and notes about health conditions. Instructors can add their own notes and a status (for example, that medical clearance is needed) to the copy shared with them.

Why we collect it: instructors need it to judge whether it's safe for you to take part and to adapt their classes. Because this is health information, we process it on the basis of your explicit consent, which you give when you submit the form.

Who can see it:

Keeping it up to date: every update you make is saved as a new version, and earlier versions are retained so there's an accurate history of what was shared. We'll ask you to confirm or renew your PAR-Q every 12 months — that's a renewal prompt, not a deletion schedule. You can view and update your PAR-Q, and see which instructors hold a copy, from your dashboard.

When you delete your account, your PAR-Q versions, instructor copies and instructor notes held by SOWMOS are deleted. Instructors may keep their own independent records outside SOWMOS, which are their responsibility.

Your location and profile privacy

Social features

These features are optional and only operate if you use them:

Some social features require you to confirm you're 18 or over. This is your own declaration — we record that you confirmed, but we do not verify your identity or date of birth.

Who we share information with

We never sell your personal information. We share it only with:

Storage, retention and international transfers

Your information is stored on our cloud platform's servers. Some of our service providers may process information outside the UK; where they do, this is covered by approved safeguards such as adequacy regulations or standard contractual clauses.

We keep information only as long as we need it:

Your choices and rights

You have the right to:

To exercise any of these, use your account settings or contact us.

Account deletion

Members can delete their own account from their profile settings by typing DELETE to confirm.

Instructor and venue accounts can't be deleted self-service because we must keep their booking and tax records; email hello@sowmos.co.uk and we'll handle it. Payment providers and instructors may also hold their own records, which are covered by their own privacy policies.

Concerns and complaints

If you have a privacy concern, please contact us first and we'll do our best to resolve it.

You also have the right to complain to the Information Commissioner's Office (ICO) at ico.org.uk or by calling 0303 123 1113.

Cookies

We use essential cookies to keep the site working and, with your permission, optional analytics cookies. Full details and controls are in our Cookie Notice.

See also our Terms.